What’s it for:
Tax codes are used to indicate taxes to be charged on parts and services in reports.
| • | Once a tax code has been entered and the Tax Codes grid closed (which automatically saves) the tax code can not be deleted. You can edit the name of the tax code after it has been changed, but not delete the tax code. |
| • | You can set a tax code to inactive so that it no longer displays for selection as long as not set as a default in Global Settings. |
| • | AyaNova has three sample tax codes pre-entered. If you will not use these percentages then create your own tax codes percentages, set defaults in Global Settings, and then return to the Tax Code grid to set the tax codes to inactive that you will not use. |
| • | You can create as many different tax codes as you need. |
| • | You can set a default tax code for purchases of parts, for sale of parts, and for labor service charges via the Global Settings under Administration. Setting a default for these means less selection when purchasing parts or selling – but still allows you to select specific when needed. |
| • | Use of Tax Codes is optional in AyaNova, as you can certainly just create a tax code that has 0% and set as your defaults in Global Settings, and remove taxes from showing in any report templates. |
Refer to How to add/edit/delete/make inactive records in a subgrid
How to access the Tax Codes subgrid:
The Tax Codes grid is accessed from the SubGrids menu bar in the main navigation pane menu bar
Where selected and used:
| • | defaults set for and Default service sales tax and Default parts sales tax in Global Settings |
| • | selected within a service workorder's Labor |
| • | The actual tax values based on the Tax Code selected displays as columns in the Labor grid |
| • | Taxes are available in detailed reports from Service Workorders, and from summary reports from the Service navigation pane sub grids such as Parts and Labor |
The columns of the Tax Code grid:
Active column
This is a checkbox field where you indicate whether the Tax Code is active or not. A checkmark indicates an active tax code and will have this tax code display in drop down selection lists. An inactive is not checked, and will not display in drop down selection lists.
Tax Code Name column
This is a text field where you indicate the name of the Tax Code that will display in drop down selection lists in Purchase Orders, a workorder item sub-screen Parts, a workorder item sub-screen Labor, and a workorder item sub-screen Travel.
Tax “A” column
Enter the tax using decimals. When you tab or click out of the field it will display in %. For example, enter in .07 and tab out. The field will automatically convert to display as 7.00%
Tax “A” Exempt column
If checkmark within the Tax “A” Exempt column, that will cause that Tax “A” to revert to 0%
Tax “B” column
Enter the tax using decimals. When you tab or click out of the field it will display in %. For example, enter in .07 and tab out. The field will automatically convert to display as 7.00%
Tax “B” Exempt column
If checkmark within the Tax “B” Exempt column, that will cause that Tax “B” to revert to 0%
Tax on Tax column
Tax On Tax indicates that where in AyaNova taxes are calculated, Tax B is applied to the total of the item plus the Tax A.
For example, if you had a tax code that was 5% for Tax A and 6% for Tax B, and the product the tax was applied to was priced at $10.00, - Tax A would be $0.50 ($10.00 * 5%) and Tax B would be $0.63 (($10.00 + $0.50 Tax A) * 6% Tax B)