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It is always recommend to read through all instructions first before proceeding.
The import steps must be followed exactly. Failure to do so may result in loss of data or inability to import.
NOTE: Make sure you have reviewed the Important information about AyaNova CE Import
If you experience an issue, refer to If have any errors running the AyaNova CE Import
Using the AyaNova CE Import utility involves 5 major steps:
1. Prepare the AyaNova CE 1.9.4.4 database
2. Prepare AyaNova 7
3. Install and configure the AyaNova CE Import utility
4. Perform the CE Import
5. Check the import completed successfully in AyaNova 7
1. Prepare the AyaNova CE 1.9.4.4 database
| • | Ensure all AyaNova CE users are out and stay out |
| • | Ensure no other programs are accessing the AyaNova CE 1.9.4.4 database, including ARAS or QBI |
| • | Log into AyaNova CE 1.9.4.4 on the same computer where the database resides as the manager account. |
| • | If you do not know the manager login name and password, you must obtain this as it is needed for the import |
| • | If do not know the manager username and password, log into AyaNova CE 1.9.4.4 as another username that has access to Users & Rights, and edit the manager account login name and password so it is known – then log in as that manager account. |
| • | Confirm that the version of AyaNova CE is 1.9.4.4 with database version of 171 by selecting menu Help -> About this program from within the AyaNova CE program |
| • | If you have any questions on updating or experiencing an issue updating, please provide the following: |
| • | Detailed Info from AyaNova – select menu Help -> Select About this program -> click on Detailed Info -> copy all information to a NotePad document. |
| • | Your registered company name |
| • | Perform the Database Utilities feature Re-index Everything |
| • | It has always been recommended to perform this on the same computer where the database resides |
| • | This may be intensive and take time – let it finish |
| • | Exit out of AyaNova CE 1.9.4.4 |
| • | If needed, move the AyaNova CE 1.9.4.4 database file SCDATA.SC to the same local C:\ of the computer where the AyaNova 7 database resides |
2. Prepare AyaNova 7
| • | Confirm a successful installation of AyaNova 7 program and database |
| • | You can import into AyaNova 7 in any of its three configurations – the default installation, the network Firebird configuration or the SQL Server configuration. |
| • | Apply the AyaNova 7 license activation keycode to AyaNova 7 as per the instructions with your keycode. |
| • | Log in as the AyaNova Administrator (default is manager with password letmein) |
| • | Create Tax Codes for your environment |
| • | Edit Part Warehouses if needed – one is the default warehouse and can only have its name edited. |
| • | Edit Regions if needed – one is the default region and can only have its name edited. |
| • | Configure Global Settings if needed |
| • | Note that service workorders imported will use the same workorder numbers as AyaNova 1.9.4.4 so setting a number here will not affect existing workorder numbers |
| • | Set default tax codes settings |
| • | What Tax Codes are set up as defaults will apply to all imported parts and rates in imported service workorders. |
| • | Set your Language Settings |
3. Install and configure the AyaNova CE Import utility
| • | The AyaNova 7 program must be installed before installing the CE Import utility |
| • | By default, the CE Import utility will be installed to the same folder as the AyaNova 7 program files which is C:\Program Files\Ground Zero Tech-Works Inc\AyaNova |
4. Perform the AyaNova CE Import
MAKE SURE OF THE FOLLOWING:
| • | You are logged into the computer with full access |
| • | You are not performing this via remote access |
| • | AyaNova 7 program, database, and import utility are all installed on the local hard drive |
| • | The AyaNova CE 1.9.4.4 database file SCDATA.SC is also on this local C:\ |
| • | No programs are running that may interfere (if have an anti-virus program, either shut it off for the import, or make an exception for both the SCDATA.SC and the AyaNova 7 database) |
NOW YOU CAN BEGIN:
| 1. | Run the CEImport utility from your Windows desktop Start -> Programs -> AyaNova -> CEImport |
| 2. | Be sure to read all messages thoroughly before continuing and comply before continuing. |
| 3. | Select <Choose Database…> |
| 4. | Select <Browse manually for source database> |
| 5. | Move to the location of the AyaNova CE 1.9.4.4 database located on the C:\ of this computer |
| 6. | Basic information on the database selected will display |
| 7. | Select the button Import and review each message before proceeding |
| 8. | A screen depicting both the AyaNova CE 1.9.4.4 login and the AyaNova 7 login displays |
| • | You must log in using the AyaNova CE 1.9.4.4 manager account – attempting to use any other account will result in issues |
| • | The AyaNova 7 AyaNova Administrator account login name “manager” and password “letmein” are pre-entered - if you've changed your AyaNova 7 AyaNova Administrator username and password, then enter the correct one. |
| 9. | Select the Login button, and the import begins. |
| 10. | The amount of time to perform the import may vary from 30 seconds to hours depending on different aspects: |
| • | The speed and memory of the computer that is performing the import |
| • | The number of records in the AyaNova CE 1.9.4.4 database |
| • | The type of these records (parts records will import faster than workorder records) |
| • | The computer where the import is being performed should not be used for other functions while the import is occurring so that all its processing can go to the import |
| • | This is incredibly intensive for the computer – do NOT run any other programs while this is performing |
| • | Once you start seeing progress bars, you know the import has started. |
| • | If you don’t see the progress bars within 2 minutes – stop the utility and restart it. |
| • | If after the progress bars start displaying, if at any time it does not seem to be doing anything – it is NOT frozen – the import utility is chugging away – please let it finish. |
| 11. | The import utility will display IMPORT COMPLETED when it is finished. |
| 12. | Use the X in the upper right hand corner to close (make sure to close before proceeding) |
5. Check the import completed successfully in AyaNova 7
| 1. | Log into AyaNova 7 as the AyaNova Administrator |
| • | default if not yet changed in AyaNova 7 is “manager” with password “letmein” |
| 2. | Confirm imported data is correct and complete |
| 3. | Re-enter all users’ login names and passwords, and set schedulable users as active and of user type Schedulable User |
| 4. | Check security groups and edit as needed |
| 5. | Edit PM items as needed |
| 6. | If utilizing full inventory, enter Part Adjustments as needed for starting inventory. |
See also:
How is AyaNova 7 different from AyaNova CE
Suggested order of setting up AyaNova once licensed
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