Open – not yet ordered
This is the status of a new purchase order or a purchase order that you have not set Ordered. Fields are still editable at this status.
Open – on order
A Purchase Order that is open and has been ordered - as you can still edit some of the PO header fields.
Note that the items ordered are not editable.
If you place a checkmark in Change Closed Status, this will set the PO to a Closed status; removing it from the list of selectable PO’s to receive against via a Purchase Order Receipt
Closed – none received
This status will show if the Purchase Order has been manually closed with no items received into stock - the Change Closed Status was checked and then the PO was saved. This may occur in such a situation as a Purchase Order was placed; then it was determined you no longer wanted the items and canceled the Purchase Order.
You can revert back to Open - On Order by checking the Changed Closed Status, save and review it again.
Open – partially received
A Purchase Order that is open and partially received via PO Receipt
Partially received is when not all parts and quantity ordered via a PO have been received.
Such a PO will still be selectable to receive against as not all ordered items have been received.
If place a checkmark in Change Closed Status, you will instigate manual closing of this PO changing its status to Closed - partially received.
Closed – partially received
A Purchase Order that is closed and partially received by checking the Changed Closed Status and saving.
Possible reason is only part of PO items have arrived. Vendor has stated do not have items in stock. Therefore you have manually closed the PO because you will no longer be receiving against it.
You can revert back to Open - partially received by checking the Changed and saving, and then can receive against this PO again.
Closed – fully received
A Purchase Order that is closed
All items have been received via Purchase Order Receipts.
Note once fully received no additional editing at all, including re-opening. And the Change Closed Status menu option is no longer available.