Purchase Order Receipts are used to receive inventory ordered via Purchase Orders. Parts received via Receipts automatically update the Purchase Order, as well as automatically update inventory.
You can receive against multiple Purchase Orders at one time.
You can receive against a Purchase Order multiple times until all Parts are received.
NOTE: A Receipt can never be edited once it has been saved. An existing saved Receipt can only be viewed. If a Receipt is incorrect, use the Inventory Adjustment as needed.
Purchase Order Receipts grid
The Receipt Orders grid displays only three columns – the Received Date column, the Vendor column and an Open column to open that purchase order receipt.
The grid does not display other columns as a Receipt could be for multiple Purchase Orders and Parts. You can filter based on the Vendor, or based on the Received date.
Purchase Order Receipt entry screen
Note that the Receipt entry screen items subgrid automatically populates with the quantity ordered. If the actual quantity ordered was incorrect or actual parts received are not complete, you would edit the Quantity received before saving and closing.
A Receipt can not be edited once it has been saved and closed.
If you have received incorrectly, an Inventory Adjustment will need to be made.
Received Date
This is the date the items were received. This is selectable as receiving could have occurred the previous day etc. The date defaults to today’s date.
Purchase Order Receipt Items grid
Additional items can not be added to the Receipt Items grid unless they come from a Purchase Order. If you are receiving items that were not via a Purchase Order in AyaNova, use the Inventory Adjustment screen.
Quantity Received
This defaults to the outstanding Quantity amount that was ordered that has not yet been received. It is editable until the Receipt is saved. This updates the Quantity Received column as displayed in an associated Purchase Order.
Part Warehouse
This is the warehouse selected in the Purchase Order. Note that you cannot change the warehouse as it is automatically obtained from the Purchase Order.
Actual Cost
This would be what the vendor actually charged for this part. It will default to what was entered in the Purchase Order, but is editable if needed to reflect what was actually charged.
Part
This is the Part that was selected on the Purchase Order.
If the part is not set to Track Serial, the Serial Number field will be grayed to indicate no entry of a serial number.
If the part is set to Track Serial, the Serial Number fields for the quantity of that part received will display as editable so you can enter in the serial numbers.
See also:
How do I received a Purchase Order?
Notification Subscriptions - Workorder item part request – parts received