This tutorial will go over the steps of applying a manual Banked Service to a client. An example of why this might occur is because a client has pre-paid for service, you want to note that in AyaNova, so that you can apply labor charges from workorders against this pre-paid service.
| 1. | Open an existing sample client ABC Accounting |
| 2. | Note that the Banked Service is already checkmarked, and select the Bank Service jump button to open the Bank Service sub-grid |
| 3. | Select the New… button  to open up a new entry screen |
| • | Enter in the Description which is usually “why” you are entering it. It may be to make an adjustment; it may be to enter in a pre-paid dollar amount, etc. In our tutorial, it will be because the client has pre-paid $250. |
| • | Enter in 250 in the Currency field |
| • | Select the Effective Date - do note that this field is for informational and reporting purposes only. |
| • | Select OK to save the entry and return to the Bank Service grid. |
| 4. | This will now show as a record in the Banked Service grid for this client. Note that the Currency Balance will show what is the balance remaining, and . This is not editable. If a mistake in entry we would need to make a new entry with a minus amount to adjust. |
| 5. | Close the Service Bank grid. |
| 6. | Close the Client entry screen – you will note that if you had selected the menu option Exit or the X in the upper right-hand corner of the user entry screen, that AyaNova will ask “Do you want to save changes?”. This is because Banked Service is a part of the client, and you have edited the client even though it was a –sub-screen. |
| 7. | Be sure to click on Yes to save your entry in the Bank Service grid. |
| 8. | Now labor entered in the Labor sub-screen in a service workorder can be applied against banked service for this client. |
See also:
How do I Apply Labor against Banked Service automatically via a Service Workorder?