AyaImport Installation & Configuration & Use

It is always recommend to read through all instructions first before proceeding.

The import steps must be followed exactly. Failure to do so may result in loss of data or inability to import.

NOTE: AyaNova 4 must be installed on the computer before you install the CE Import utility

•	Ensure all AyaNova CE users are out and stay out

•	Ensure no other program accesses the AyaNova CE 1.9.4.4 database, including ARAS or QBI

•	Log into AyaNova CE 1.9.4.4 on the same computer where the database resides as the manager account.

•	If you do not know the manager login name and password, you must obtain this as it is needed for the import

•	If do not know the manager username and password, log into AyaNova as another username that has access to Users & Rights, and edit the manager account login name and password so it is known – than log in as that manager account.

•	Confirm that the version of AyaNova CE is 1.9.4.4 with database version of 171 by selecting menu Help -> About this program from within the AyaNova CE program

•	IF you have any questions on updating or experiencing an issue updating, please provide the following:

•	Detailed Info from AyaNova – select menu Help -> Select About this program -> click on Detailed Info -> copy all information to a NotePad document.

•	Perform the Database Utilities feature Re-index Everything

•	It has always been recommended to perform this on the same computer where the database resides

•	This may be intensive and take time – let it finish

•	If needed, move the AyaNova CE 1.9.4.4 database file SCDATA.SC to the same local C:\ of the computer where the AyaNova v4 database resides

•	Confirm a successful installation of AyaNova v4 program and database

•	You can import into AyaNova v4 in any of its three configurations – the default installation, the network Firebird configuration or the SQL Server configuration.

•	Apply the AyaNova v4 license activation keycode to AyaNova 4 as per the instructions with your keycode.

•	Log in as the AyaNova Adminstrator (default is manager with password letmein)

•	Edit Part Warehouses if needed – one is the default warehouse and can only have its name edited.

•	Edit Regions if needed – one is the default region and can only have its name edited.

•	Note that service workorders imported will use the same workorder numbers as AyaNova 1.9.4.4 so setting a number here will not affect existing workorder numbers

•	What Tax Codes are set up as defaults will apply to all imported parts and rates in imported service workorders.

•	The AyaNova 4 program must be installed before installing the CE Import utility

•	Download the AyaNova CE Import utility from the AyaNova web site

•	By default, the CE Import utility will be installed to the same folder as the AyaNova 4 program files which is C:\Program Files\Ground Zero Tech-Works Inc\AyaNova

•	You are logged into the computer with full access

•	You are not performing this via remote access

•	AyaNova v4 program, database, and import utility are all installed on the local hard drive

•	The AyaNova CE 1.9.4.4 database file SCDATA.SC is also on this local C:\

•	No programs are running that may interfere (if have an anti-virus program, either shut it off for the import, or make an exception for both the SCDATA.SC and the AyaNova 4 database)

1.	Run the CEImport utility from Start -> Programs -> AyaNova -> CEImport

2.	Be sure to read all messages thoroughly before continuing and comply before continuing.

4.	Select <Browse manually for source database>

5.	Move to the location of the AyaNova CE 1.9.4.4 database located on the C:\ of this computer - for example:

6.	Basic information on the database selected will display

7.	Select the button Import and review each message before proceeding

8.	A screen depicting both the AyaNova CE 1.9.4.4 login and the AyaNova v4 login displays

•	You must log in using the AyaNova CE 1.9.4.4 manager account – attempting to use any other account will result in issues

•	The AyaNova v4 AyaNova Administrator account login name “manager” and password “letmein” are pre-entered - if this isn't your AyaNova 4 AyaNova Administrator username and password, than enter the correct.

9.	Select the Login button, and the import begins.

10.	The amount of time to perform the import may vary from 30 seconds to hours depending on different aspects:

•	The speed and memory of the computer that is performing the import

•	The number of records in the AyaNova CE 1.9.4.4 database

•	The type of these records (parts records will import faster than workorder records)

•	The computer where the import is being performed should not be used for other functions while the import is occurring so that all its processing can go to the import

•	This is incredibly intensive for the computer – do NOT run any other programs while this is performing

•	Once you start seeing progress bars, you know the import has started.

•	If you don’t see the progress bars within 2 minutes – stop the utility and restart it.

•	If after the progress bars start displaying, if at any time it does not seem to be doing anything – it is NOT frozen – the import utility is chugging away – please let it finish.

•	If the import utility experiences an issue, it will display so as an error message. Refer to If have any errors running the AyaNova CE import

11.	The import utility will display IMPORT COMPLETED when it is finished.

12.	Use the X in the upper right hand corner to close (make sure to close before proceeding)

1.	Log into AyaNova v4 as the AyaNova Administrator

•	default if not yet changed in AyaNova 4 is “manager” with password “letmein”

2.	Confirm imported data is correct and complete

3.	Re-enter all users’ login names and passwords, and set schedulable users as active and of user type Schedulable User

6.	If utilizing full inventory, enter Part Adjustments as needed for starting inventory.